Privacy Policy
Last updated: [date]
Who we are
The Galia Files is published by LexFabula Ltd, registered in England and Wales, company number 16744538. Registered office: 128 City Road, London, EC1V 2NX. We are the controller of the personal data described in this policy. You can contact us about anything in it at [[email protected]].
What we collect
When you request free access, we collect your name, school email address, school name, role, the nation you teach in, and anything you choose to tell us in the message box. We also record which advert or link brought you to the site.
If you sign up for updates, we collect your email address and a record of your consent. If we give you portal access, we hold your account details, the school you belong to, the start and end dates of your access, and basic information about how you use the portal, such as when you last logged in and which materials you have opened.
When you visit the site, we use cookies. Some are essential to make the site work. Others, for analytics and advertising, are only set if you agree to them. See our Cookie Policy for details.
How we use it, and why
To review your access request and set up your portal account. A person reviews every request. We don't make automated decisions about you. Our lawful basis is our legitimate interest in providing access to verified teaching staff, and, once you have access, performing our
agreement with you.
To contact you about your access, including before it ends. We may look at how you have used the portal so our message is relevant to you, for example offering more time if you haven't had a chance to explore. Our lawful basis is legitimate interests.
To send you updates about new units, only if you've opted in. Our lawful basis is consent, and you can unsubscribe at any time using the link in every email.
To measure how well our advertising works, only if you accept advertising cookies. Our lawful
basis is consent.
We don't sell your data, and we don't use it for any other purpose.
Who we share it with
We use trusted third-party suppliers to help us run The Galia Files. They only use your data on our instructions and must keep it secure. They provide:
hosting for our website and request form
our customer relationship management (CRM) system, which we use to manage access requests and send emails
our teaching portal, including account management
marketing and advertising support
If you accept advertising cookies, Meta (Facebook and Instagram) receives information about your visit to help us measure our adverts.
You can ask us for the names of the suppliers we currently use at any time. Some of these suppliers may process data outside the UK. Where they do, we make sure
appropriate safeguards are in place, such as the UK's International Data Transfer Agreement or an adequacy decision.
How long we keep it
Requests we don't approve are deleted after 6 months. Portal account details are kept for the length of your access and deleted 12 months after it ends, unless your school takes out a licence. Newsletter details are kept until you unsubscribe.
Your rights
You have the right to access your data, correct it, have it deleted, restrict or object to how we use it, and receive a copy in a portable format. Where we rely on consent, you can withdraw it at any time. To use any of these rights, email [[email protected]].
If you're unhappy with how we've handled your data, please tell us first. You also have the right to complain to the Information Commissioner's Office (ico.org.uk).
Young people
This site and the portal are for teaching staff. We don't knowingly collect personal data from anyone under 18.
Changes
If we update this policy, we'll post the new version here with a new date.